BuildCape services

More time for your business.

Choose practical support for the work that needs your attention. We agree the scope, timing and quotation with you before work begins.

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Your outsourced support team

Practical support.
Whatever your business does.

From everyday office administration to tailored Excel systems and specialist construction support, choose the services your business needs. We work with businesses across industries.

Financial admin & payroll

Invoicing, quotations & billing
VAT reviews & reconciliations
Debtors, creditors & bookkeeping support
Payroll, wages & formulated payslips
PAYE, UIF & SDL administration support
Cash-flow, budgets & financial reporting
Business performance analysis

Smart Excel workbooks & automation

Automated payslips & payroll systems
Linked and formulated Excel worksheets
BOQ pricing & tender costing
Invoice & quotation generators
Stock, asset & equipment registers
Project costing & profitability trackers
Financial dashboards & KPI reports
Custom calculations, formulas & templates
Workbook user manuals & handover guides

Word documents & business templates

Employment & subcontractor agreements
Supplier contracts & service agreements
Professional company profiles
HR forms, registers & checklists
Health & Safety documentation templates
Business proposals & branded documents
Custom business forms and reports
Easy-to-edit Word templates & user manuals

Construction & procurement

Tender preparation & BOQ administration
Procurement & supplier comparisons
Project administration & cost tracking
Progress claims & payment certificate preparation
NHBRC, CIDB & CSD registration support
FEM, COIDA & compliance administration
Site diaries, RFIs & variation registers
Construction documentation & reporting

Branding & business design

Business logos & branding
Company profiles & presentations
Professional letterheads & invoices
Branded Excel and Word templates
Marketing flyers & social media adverts

Business & office administration

Virtual administration & document preparation
Client and supplier support
Data capturing & records management
Administration backlog assistance
Stock, asset & equipment administration
Fleet, cellular contract & renewal tracking

Complete tender preparation & submissions

Tender requirement review, submission checklists & deadline tracking
Completion and collation of tender forms and returnable schedules
Supplier and subcontractor RFQs, pricing comparisons & BOQ pricing support
Project-specific methodology and method statement preparation support
Construction programmes, work schedules, milestones & resource planning support
Company experience schedules, personnel CVs & equipment schedules
Compliance pack collation, document indexing & submission readiness checks
Clarification registers, addenda tracking & submission coordination

New business registrations & compliance

New company registration application support
Company changes, annual return & beneficial ownership administration support
CSD and supplier or vendor registration assistance
Tax registration document preparation & liaison support
UIF, PAYE, SDL, COIDA & industry registration administration support
NHBRC, CIDB, BIBC & FEM application and renewal support
Business start-up document packs, company profiles & administrative setup
Compliance calendars, renewal reminders & supporting document registers

Contracts, agreements & document support

Preparation and customisation of business contract templates
Employment, independent contractor & subcontractor agreement templates
Supplier, service, maintenance & service-level agreement templates
Non-disclosure, confidentiality & document handover templates
Quotation terms, scope-of-work schedules & payment milestone documents
Appointment letters, variation records & contract correspondence
Formatting, version control, signature coordination & contract registers
Document packs prepared for review by your appointed legal adviser

Project programmes & reporting

Construction programmes, activity schedules & milestone tracking
Tender programmes, procurement schedules & delivery trackers
Labour, plant & material planning worksheets
Weekly progress updates, action registers & management reports
Site diaries, RFIs, variation registers & document control
Cost-to-complete, project budgets & cash-flow forecasting support
Progress claim and payment certificate preparation support
Retention, final account schedules & project close-out documentation

Health & safety, training & medical coordination

Health & Safety file preparation support
Risk assessment & method statement documentation support
Toolbox talk & induction records
PPE, incident & inspection registers
Training booking & provider coordination
Training matrix & certificate expiry tracking
Occupational medical booking coordination
Medical fitness certificate expiry tracking
Employee onboarding & site readiness administration

Booking and administration support with appropriate providers.

Support is scoped to your requirements. Registration approvals remain with the relevant authorities. Contract services cover templates and document preparation; obtain legal review for your specific agreement. Specialist technical and safety content requires input and approval from the responsible professional.